Document Management

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The Days of Chasing Paper Are Over—Put a File-Free Plan into Action

Patient data is growing at a staggering rate. What used to be housed in a few over-sized file folders has become a vast collection of forms, histories, images, and treatment records that must be kept private and readily available for longer periods of time. Factor in new mandates for implementing meaningful use of EHRs, and you have a major challenge on your hands. You need a document management system that incorporates all of a patient's data into a single, secure record that is easily accessible across multiple systems and platforms.

HealthConnection can provide all the tools, expertise, and service you need to ensure no document is left behind. The easiest place to start addressing document management is at the paper level. We will work with you to identify and implement solutions that capture patient data more quickly than paper forms, put critical information in the hands of clinicians when and where they need it, and improve operational efficiency and quality of care.

It certainly doesn't end there, though. Once you have a working system in place for creating electronic records, you will be faced with your next challenge: how to store these files in compliance with HIPAA, HITECH, and other government privacy and accessibility mandates. The solution is Information Lifecycle Management (ILM) using your existing data storage and retrieval systems, new higher-capacity storage devices, or virtual storage.

ILM enables you to make the most efficient use of your resources by assigning different categories of data to types of storage media. As files age, they can be automatically migrated away from disk-based tier-one storage, to tier-two and tier-three devices—like tape drives and libraries. For records needing constant accessibility, larger online disk arrays and storage-specific network engineering will be required.

Now is the time to modernize and improve document management within your organization. HealthConnection can help you develop and deploy a winning strategy—we're only a phone call away. Call 1-800-395-8685 for more information.